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Document Management

QMSrs Delivers Understanding, Experience and Compliance Technology - Document Management

Value to Customer Business:

QMSrs offers a powerful tool for managing and controlling ALL documentation in your enterprise.

  • It manages and controls all your organisational documentation needs to satisfy and certification standards such as Quality Management  (ISO 9001),  Environmental Management (ISO 14001), Health & Safety (ISO 45001) and many more.
  • No Risk of mistakes in using other than the latest version of a document.
  • Simple migration from your existing system.
  • The most time and cost efficient administrative system you can find for updating, approving and distributing your documents.
  • No Stationary Costs for managing Quality and QMS repository.
  • QMSrs tools can manage any document in any location at any time.
  • Online Glossary for all your organisational abbreviation.
  • Instant email notification of any actions or movements
  • Produce Instant Standard off the Shelf graphical reports
  • Produce Instant reports that are exportable to MS tools

Features:

Scalability and Simplicity

  • Unlimited Storage Capacity.
  • Instant access from anywhere on the Planet any time.
  • Caters for any type of organisation from the one man band to the multinational multi site and multi regional operation.
  • Uses exactly the existing applications used to create and edit documents.
  • No special skills required for migration or maintenance.

 

             Document Management Process

Document Security & Access

  • Security controls down to file level to view, change or approve.
  • You can control exactly what documents each member of staff has access to and what access level they are entitled to .
  • Users can only view documents they have been given access to.
  • Instant access to every specified internal and external user.
  • Central or regional control of documents depending on your organisation.
  • Remote storage on hosted server with controlled access.

Document Change

  • No new documents without full authorisation.
  • Electronic changes to documents online offering full control using an electronic approval process.
  • Full electronic creation, review, approval and publishing of documents.
  • No potential for overwriting other documentation with the Check in / Check out feature.

Document Reviews

  • Electronic Tracking of Document Reviews to closure.
  • Online document reviews by Peers and approvers.

Record Keeping and Archives

  • A full and complete document history trail is maintained for each document with instant retrieval.
  • Electronic and Automatic archiving of all your identified documentation.
  • Archived versions of a document are also available to approved users.

Deviations

  • Electronically control manages and approves temporary deviations online.

Communication of Process Changes

  • Instant electronic notification of changes to documentation.

Training in Process Changes

  • Tracking of training in relevant document change.
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