Document Management

Value to Customer Business:

QMSrs offers a powerful tool for managing and controlling ALL documentation in your enterprise.

• It manages and controls all your organisational documentation needs to satisfy and certification standards such as Quality Management Systems (ISO 9000), Health & Safety, and Environmental Management (ISO 14000) and many more.
• No Risk of mistakes in using other than the latest version of a document.
• Simple migration from your existing system.
• The most time and cost efficient administrative system you can find for updating, approving and distributing your documents.
• No Stationary Costs for managing Quality and QMSrs repository.
• QMSrs tools can manage any document in any location at any time.

         Online Glossary for all your organisational abbreviation.

Features:

Scalability and Simplicity

• Unlimited Storage Capacity.
• Instant access from anywhere on the Planet any time.
• Caters for any type of organisation from the one man band to the multinational multi site and multi regional operation.
• Uses exactly the existing applications used to create and edit documents.
• No special skills required for migration or maintenance.

Document Security & Access

• Security controls down to file level to view, change or approve.
• You can control exactly what documents each member of staff has access to and what access level they are entitled to .
• Users can only view documents they have been given access to.
• Instant access to every specified internal and external user.
• Central or regional control of documents depending on your organisation.
• Remote storage on hosted server with controlled access.

Document Change

• No new documents without full authorisation.
• Electronic changes to documents online offering full control using an electronic approval process.
• Full electronic creation, review, approval and publishing of documents.
• No potential for overwriting other documentation with the Check in / Check out feature.

Document Reviews

• Electronic Tracking of Document Reviews to closure.
• Online document reviews by Peers and approvers.

Record Keeping and Archives

• A full and complete document history trail is maintained for each document with instant retrieval.
• Electronic and Automatic archiving of all your identified documentation.
• Archived versions of a document are also available to approved users.

Deviations

• Electronically control manages and approves temporary deviations online.

Communication of Process Changes

• Instant electronic notification of changes to documentation.

Training in Process Changes

• Tracking of training in relevant document change.